Deputy Head of Department. The Federal Tax Service for the Sverdlovsk region talks about the procedure for replacing ECLs. The procedure for renewing ECLs in a year

A memory unit, protected from overwriting or deleting data, built into the casing of cash register equipment, requires maintenance. This important part in a cash register operates throughout the entire operation of the equipment.

We will tell you when to change the block in time and where, what to do so that it is not blocked by the cash register.

Attention!

Center maintenance"META" is official service center Evotor company and carries out warranty repairs and maintenance of Evotor cash terminals.

Timing for replacing EKLZ on a cash register - how to prevent blocking of the cash register?

The memory in a cash register fills up gradually, so it will be impossible to miss the moment of blocking the block, and indeed the equipment itself.

You just need to be more attentive to the technology and monitor the filling of the ECLZ.

Remember these nuances when working with equipment:

• The block's lifespan is 13 months from the moment the equipment began to be used.
• If you have been using a cash register for more than a year, then it’s worth change the ECLZ before the 1st of next month! Otherwise, you can wait until the equipment is blocked and the operation of the cash register is completely stopped.
• About a month before the block is blocked, on the cash register screen/display or on a printed receipt (each) a line will appear notifying you that the part has been replaced. You will see: “ECLZ is close to full!” The cashier-operator must inform the manager - or his immediate superior - about this.

In the event that a blockage has occurred, contacting a specialist is inevitable. Highly qualified craftsmen can help you replace the ECLZ block or unlock cash register. You just need to call and indicate the reason for the blocking. Specialists will be able to come to your site, you will not have to go to the office along with the equipment.

The Meta Center presents equipment equipped with an ECLZ unit. For example:

Also present. They notify cash register owners about replacement 3 months in advance. They are distinguished by quality, versatility and energy-saving capabilities.

List of documents to the tax office for replacing EKLZ with KKM

In order to complete the procedure for replacing the block in the cash register, you will need to contact tax service and provide the following documents:

You can contact with these documents. Our specialists will provide high-quality equipment maintenance and help you register the replacement of the ECLZ unit with the tax office.

Procedure for replacing EKLZ with KKM - instructions

To change the ECLZ unit in accordance with all legal requirements, follow these instructions:

1. Contact the Federal Tax Service and notify the inspector that the EKLZ unit will be replaced with a new one. Be sure to ask for documented consent from a specialist to perform this operation.
2. Call the technical service center. A professional from the Meta Center will come to you and replace the block himself. In addition, he must complete documentation and make a report confirming the activation of the new tape.
3. Take the old block and keep it for yourself. It will be useful for reporting.
4. Collect all documents and submit them to the tax office. There, the specialist must complete the replacement procedure and register the unit itself.

The manager must definitely find time to re-issue the documents and replace the unit, or entrust this task to some person. It is better to replace the unit before it is blocked - and all equipment is blocked.

If you don’t have enough time to re-register documents, call the experts. They will replace the unit at your place, and also prepare documentation for the tax office.

Warranty and non-warranty cases of replacing EKLZ in KKM - what to keep in mind?

The memory unit can be replaced under warranty if the malfunction occurred inside the cash register.

For example, the connecting cable was disconnected or burned out, there was an error with the fiscal memory, or the central board was damaged.

Under such circumstances, the technical service center where you purchased the equipment will replace it for free!

There are also non-warranty circumstances when the unit will have to be replaced for a certain amount. For example, . The specialist will come to your place and explain what papers should be submitted to the tax office.

Non-warranty circumstances include:

• The past date at which the tape should have been replaced. Approximately 12-14 months.
• Completely filled ECLZ. This is possible before the expiration date if the cash register has been used intensively and constantly.
• The unit failed due to equipment malfunction. For example, due to improper use, damage to the case or the unit itself.
• Other force majeure cases and emergencies. For example, a fire, flood or natural disaster is not a reason to repair equipment for free.

When you contact us, you can rest assured that our technicians will repair equipment and replace the ECLZ unit quickly and efficiently. They also prepare all the documents that need to be submitted to the tax office. Call, consultants will answer all your questions.

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Advantages of Vestor

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Question:
When making cash payments, the organization uses cash register equipment(hereinafter referred to as CCT) with a protected electronic control tape (hereinafter referred to as EKLZ). Every year you have to change it at the CCP. What documents regulate the procedure for replacing and activating a new ECLZ?

Answer:
According to Federal law dated May 22, 2003 No. 54-FZ “On the use of cash register equipment when making cash payments and (or) settlements using payment cards” (hereinafter referred to as Law No. 54-FZ) organizations and individual entrepreneurs Those making cash payments and (or) payments using payment cards when selling goods, providing services, or performing work are required to use cash register equipment included in the state register.
Based on Art. 5 of Law No. 54-FZ, organizations and entrepreneurs are required to use a working cash register, sealed in in the prescribed manner registered with the tax authorities and ensuring proper accounting cash, when carrying out settlements (fixing settlement transactions on the control tape and in fiscal memory).
All previously adopted and not repealed regulatory legal acts are valid to the extent that they do not contradict Law No. 54-FZ. The provisions regarding the use of EKLZ are regulated by the Guidelines for the use of electronic control tapes protected in cash registers, approved by the Minutes of the meeting of the State Interdepartmental Expert Commission (GMEC) dated June 25, 2002 No. 4/69-2002 (hereinafter referred to as the Guidelines).
Thus, the procedure for replacing ECLZ requires the taxpayer to have a clear procedure and a certain number of documents submitted to the tax office.
According to the Guidelines, replacement of ECLZ is carried out in the following cases:
- filling out the ECLZ;
- expiration of the established service life of the EKLZ;
- re-registration of cash registers;
- ECLZ malfunctions.
In the event that a cash register is issued (printed) a message about the filling of the memory of an electronic control tape protected by more than 90%, the cash register user immediately notifies the technical service center (hereinafter referred to as the TSC) about the filling of the electronic control tape and sends a letter of guarantee application for the installation and activation of a new electronic control tape.
In case of expiration of the established service life of the EKLZ (12 months from the moment of its activation), the KKT user notifies the central service center a month before its expiration and sends a letter of guarantee application for the installation and activation of a new EKLZ.
The CCP user submits the following documents to the tax authority before the procedure for replacing and activating the ECLZ:
- cash register registration card;
- technical conclusion on the reason for replacing the EKLZ, issued by the central technical center;
- act in form No. KM-2, certified by the seal of the Central Technical Service (in triplicate).
To replace the ECLZ you need:
- remove a short report on shift closures from the ECLZ for the period from activation to the last closed shift and the results of the current shift from the ECLZ;
- close the archive in accordance with the operational documentation of the general supplier of the CCP.
KKT user after carrying out the procedure for replacing and activating the ECLZ and registering the central technical center necessary documents submits to the tax authority:
- form (technical passport) of the CCP. After replacing and activating the ECLZ, an entry is made in the “Special Notes” column about the date of replacement and activation of the ECLZ, indicating registration number ECLZ. The record is certified by a stamp, a seal imprint and the signature of the central technical service specialist who replaced and activated the ECLZ;
- an additional sheet to the version passport with a note about the activation of the EKLZ, indicating the registration number of the EKLZ and the date of activation, certified by the signature of the performer and the seal of the Central Technical Service;
- the certificate of commissioning of the EKLZ (Appendix A to the EKLZ passport) is drawn up by the specialist of the central technical center who commissioned the EKLZ into operation, certified by the signature and seal of the central technical center;
- act in form No. KM-2, which is drawn up in the following order:
1) in the field of the report “Nature of the malfunction when sent for repair and the conclusion of the central service center specialist on the condition of the fiscal memory unit”, a record must be made about the technological procedure performed, the condition of the fiscal memory unit and the state of the ECLZ before performing the technological procedure;
2) the readings of the cash register counters before performing the technological procedure are indicated in the column of the act “Before sending the machine for repair”;
3) the readings of the cash register counters after completing the technological procedure are indicated in the column of the act “When the machine is returned from repair to the organization.”
The central service center that carried out the technological procedure draws up the relevant documents and transfers them to the user for submission to the tax authority. The specified documents must be accompanied by reporting documents drawn up using CCP, on the basis of which the documents were filled out.
The tax authority official signs the act in form No. KM-2 in the section “Upon return (reception) from repair.” The act is signed in three copies and certified with the stamp of the tax authority. One copy remains with the tax authority. The second copy of the act is given to the user for transmission to the central service center. The third copy remains with the user. The tax authority makes a note about the replacement of the EKLZ in the CCP accounting book.
Removed ECLZs must be stored by CCP users for five years from the date of removal. In this case, the user must ensure the safety of the ECLZ with the information registered in it for specified period, observing the storage conditions established in the EKLZ passport. An official of the organization or an entrepreneur is responsible for storing EKLZ.

ECLZ service life: 12 months + 1 month for replacement (total maximum 13 months). ECLZ is blocked on the 1st (calendar) day of the 14th month from the start of operation. Starting from the 11th month of the EKLZ service life, the cash register prints a reminder in Z-reports about the upcoming replacement: " ECLZ is close to filling".

Important!

We strongly recommend that you resolve issues related to replacing the EKLZ unit in advance (exactly 12 months after activating the EKLZ), without waiting until the cash register is blocked and the cash register will be much more downtime in operation. We also draw your attention to the fact that the planned replacement of EKLZ units will affect all cash registers registered with your Federal Tax Service, and therefore queues may form in the first days of the month.

Separately, we would like to remind customers who registered their cash registers in November: cash register will be blocked on January 1 , therefore the inspection will be able to give permission for replacement only after New Year's holidays. It is advisable to pay for services related to the replacement of the ECLZ unit in advance, since the number of ECLZs in the reserve of the central heating station is limited.

Documents for replacing EKLZ